Key Takeaways
- On-premises and legacy archiving can lead to unpredictable spending
- Physical hardware, maintenance, and increasing data volume equal rising data archiving costs
- Cloudlocker offers simple and predictable volume-based pricing
- Cloudlocker is secure, fast, compliant, and easily integrates into your systems
Let’s talk about something that IT, legal, and risk leaders dread: budgeting. Specifically, the nagging worry that legacy email and file archiving costs are quietly draining your budget in ways you can’t fully predict or control.
Those old on-premises systems, with aging servers humming away in a data center somewhere, include a constant stream of surprises. A hardware failure right before budget season. An unexpected maintenance contract renewal. Rising power and cooling costs. The IT hours spent just keeping the lights on. One year it’s manageable, the next it spikes and throws your whole budget forecast off track.
Increasing expenses are only part of it. There’s also the lack of control. You’re always reacting, never fully certain what next year’s archiving line item will look like.
The Uncertainty of Legacy Archiving
Organizations relying on outdated on-premises or legacy archiving setups face challenges that pile up fast:
- Servers age out and need replacement at the worst possible
- Ongoing maintenance, backups, patching, and troubleshooting eat up valuable IT resources
- Data keeps growing, forcing painful (and expensive) expansions or
- When you finally decide to decommission the old system, moving everything elsewhere can feel like an uncontrollable project with runaway costs.
All of this turns budgeting into guesswork. You’re bracing for the next surprise data archiving costs instead of planning ahead with confidence.
How Cloudlocker Puts You Back in the Driver’s Seat
Cloudlocker is a better solution. A secure, flexible archiving solution that replaces chaos with clarity.
Instead of variable infrastructure costs, you get one simple, predictable subscription based on the amount of data you store. No hardware to buy or maintain. No surprise repair bills. No escalating support contracts. No data extraction fees. Just a fixed, forecastable expense you can plan around-year after year.
Eliminate the overhead and gain real control over your archiving budget. No more reacting to unexpected costs; you’re proactively managing a stable, transparent line item.
More than Just Money
Taking control of costs is huge, but Cloudlocker also makes working with legacy data feel effortless:
- Security: Enterprise-grade security with encryption and full chain-of-custody reporting
- Speed: Search results for 100 million+ records in under 15 seconds
- Integration: Export data in open formats or direct integration with Microsoft Purview or RelativityOne
- Compliance: Built-in tools for retention policies, legal holds, automatic expiration, and analytics for modern attachments.
Own Your Data
Avoid the uncertainty of unpredictable data archiving costs. Cloudlocker gives you the control you’ve been missing to email and file archiving: stable budgeting, reduced overhead, and a more capable platform for managing legacy data.